Bradfield Consulting is recruiting to fill the position of:
Job Title: Personal Assistant to PARTNER
REF: PA-09
Location: Lagos
Accountabilities (Responsibilities)
1.) Organising and maintaining Partner’s diary and email account, as well as scheduling appointments for Partner
2.) Coordinating and scheduling Partner’s daily agenda and to-do list, as well as daily, weekly and monthly calendar appointments. Also, managing and organising Partner’s personal agenda, meetings, travels, correspondence and daily routine calls
3.) Managing all incoming and outgoing correspondence, i.e., sort and read mail, draft responses, print attachments, maintain network database, receive and send packages, type and dispatch all Partner’s correspondence. Also, collecting and opening all paper mail addressed to Partner
4.) Managing incoming and outgoing telephone calls, enquiries and requests, and handling them when appropriate
5.) Coordinating and scheduling all business and personal vacation travel arrangements for Partner and occasionally, accommodation
6.) Attending to and monitoring urgent enquiries and issues, ensuring that they are brought to the Partner’s direct attention and where necessary, referring matters to the appropriate manager for action
7.) Devising and maintaining office systems, including data management and filing
8.) Meeting and greeting Partner’s visitors
9.) Taking dictation on various matters from Partner
10.) Organising meetings and ensuring that Partner is well-prepared for meetings
11. Representing Partner at events if necessary
12.) Maintaining all personal and professional files, ensuring that a comprehensive filing system is in place
13.) Ensuring busy diary commitments and travel arrangements are managed effectively including producing a daily folder with diary and task sheets
14.) Liaising with relevant individuals, external organizations, etc. to arrange meetings and prepare agendas
15.) Maintaining confidentiality, recording and filing system for Partner’s office
16.) Undertaking any other duties as may be requested by the Partner
Educational Requirements
University Degree (a foreign degree will be an added advantage).
Excellent computer skills.
Competences:
Must possess excellent communication and persuasive skills
Must possess an amiable personality and people-management skills
Must be a self starter, result oriented and highly motivated
Must be able to work with minimal Supervision
Must be confident
Minimum Experience 4 years Experience in similar capacity
Application Closing Date
22nd September, 2014.
Method of Application
Interested and qualified candidates should send CV’s to: support@bradfieldconsulting.net (using REF: PA-09 as the subject)